To facilitate stability of purpose and obedience to established Christian principles, the Election Commission seeks to declare standard operating procedures to be utilized during the elections of officers. The Convention mandates that the election system be impartial and provide consistency. Therefore, the following procedures will be utilized for elections by the Convention.
Election Commission: The President will appoint persons from member churches to serve as the Election Commission. The Commission members will serve for a term that covers the election for which they were appointed. In the event a member or members of the Elections Commission cannot or fails to serve the appointed term, the President will appoint individual(s) to fill vacancies.
Voting Times: Voting will commence with the Convention's registration hours, except for Thursday: voting will end at 11a.m. Any persons in line at closing time who have not voted will be allowed to vote. Persons will not be allowed to enter the line after it has been closed.
Grievances: The Elections Commission will designate persons to handle any grievances associated with election issues (i.e., eligibility; name). Church eligibility will be determined by the official Baptist Educational and Missionary Convention's financial reports. If an acceptable resolution is not gained, the church will have the right to appeal to the President or his designee.
Candidates: Candidates for any elected office in the Convention must make such candidacy known in writing no later than November 30 before the election year. An intent to run for office notification letter must include the candidate's personal vitae, a vision statement for the position seeking, and a $350 filing fee. The letter and funds should be sent to the Executive Director of the Convention and a copy be sent to the Chairman of the Election Commission. The $350 filing fees will offset the election expenses.
Persons interested in seeking an office must be a member of a church in good standings, financially, one year before declaring candidacy, and must be a registered delegate. The Elections Commission will present all candidates to the Convention during the Mid-Winter session prior to the election.
The names of candidates shall appear on pre-programmed voting machines; which will be the official determining document of the result of said ballot.
Results: The election results will be announced during the Annual President's Hour. The person with a simple majority of votes will win the elected position
Voting Privileges and Procedures: To be qualified to participate in the election process, a Member Church, Member Association, Member Union, Convention Co-Laborers, or a Convention Department must have been registered during the previous Annual Session of the Convention with the approved Doorway Fees and have registered during the year of the election. Registered Churches, Associations, Co-Laborers, and Departments will receive two ballots, only if two persons are listed as delegates on the registration form. Registered Unions will receive one ballot for the person listed on the registration form. Delegates representing more than one entity (Member Church, Member Association, Member Union, Convention Co-Laborers, or a Convention Department) will only quality for one vote. Voting Delegates will be allowed only one vote.
Each candidate shall have the right to select one person to serve as an advocate during the election. The Commission will orientate all advocates before the election.
There will be no absentee or proxy votes accepted. Once voting begins, only election officials, qualified voters, and candidate's advocates will be allowed in the voting area.
There will be no campaigning at the voting site nor in the assembly rooms. Campaigning must be at least 50 ft. away from the voting site and the assembly rooms
When delegates are ready to vote, they will proceed to the Confirmation Desk. Workers at the Confirmation Desk will be members of the Convention. The Confirmation Desk will, at all times, have a current list of Delegates for all registered Churches, Associations, Unions, State Departments, and State Co-Laborers. Delegates will sign their name and receive identification to certify their eligibility to vote. NO DELEGATE WILL BE ALLOWED TO VOTE TWICE. Delegates, together or apart, must present a 2018 Doorway receipt issued by the Registration Committee before certification to vote. Delegates are not required to vote at the same time.
When a delegate has received confirmation to vote, they will be allowed to enter the Voting Room. Only election officials, qualified voters, and candidate's advocates will be allowed in the voting area.
Upon entering the voting area, there will be a brief orientation on the use of the voting machine. When ready to vote, the Voting Staff will accept the confirmation and have the delegate(s) to sign-in before proceeding to the voting machine. After voting, the delegate(s) will receive a "I Have Voted" sticker.
Each candidate shall have the right to select no more than three persons to serve as advocates during the election. All advocates must be members of an eligible voting church. Only one advocate will be on duty at a time. Each candidate must submit to the office of the Executive Director, seven business days before the election, an Advocate Schedule. Each appointed advocate must attend the orientation sessions. The Commission or appointee will orientate all advocates during the Mid-Winter Session and Annual Session.
The Commission members will serve as the Grievance Committee. No less than three persons must be available to handle any grievances associated with election issues. If an acceptable resolution is not gained, the person concerned has the right to appeal to the President or his designee.
If, at the close of the election, the Chairperson of the Voting Staff determines that there is a tie-vote, the Convention President, without knowing which position has a tie-vote, will cast the final vote to break the tie-vote of any or all positions.
Dr. Ralph Canty, Chair
Dr. Tony Parks
Reverend Edward Scott
Dr. Reverend Norman Gamble
Dr. John Williams
Dr. Alexander Pope
Approved; May 9, 2017.
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